EVENT POLICY

CANCELLATION POLICY In the event of a cancellation of your function occurring 0 to 30 days prior to arrival, liquidated damages in the amount of ninety percent of the “Minimum Anticipated Buyout” revenue and meeting room rental will be due, plus applicable taxes. In the event of a cancellation of your function occurring 31 to 90 days prior to arrival, liquidated damages in the amount of seventy-five percent of the “Minimum Anticipated Food and Beverage” revenue and meeting room rental will be due, plus applicable taxes. In the event of a cancellation of your function occurring 90 days or more prior to arrival, liquidated damages in the amount of fifty percent of the “Minimum Anticipated Banquet Food and Beverage revenue and meeting room rental will be due, plus applicable taxes. Liquidated damages resulting from cancellation shall be due and payable at the time of cancellation.

DEPOSIT AND PAYMENT REQUIREMENTS A first deposit of 40% of the Minimum Anticipated Food and Beverage Revenue and Room Rental, is due when Group signs the contract. Full prepayment for all charges must be received by Hwood no later than 72 hours prior to your event, by card, in cash or by certified or bank check.  If such payment is not made, Hwood may, at its option, deem the Event to have been canceled by Group, in which case cancellation charges will apply as noted above and Hwood will retain any deposits on hand and apply them to the cancellation charges.  Interest will accrue on any unpaid balance or deposit paid late at the rate of 1.5% per month or 18% per annum.  If you wish to pay by credit card, please complete the enclosed form and return it to us. Our credit card authorization form must be completed as a guarantee of payment. You may also enter your credit card information and pay through the Tripleseat guest portal.